Employers’ Guide to Email Security

You might be surprised at the number of security exploits that are triggered by an innocuous-looking email, even in these times of state-of-the-art digital hacking, malicious email attachments and links dressed up to look benign, they are still used to access networks and machines across the world.

With this in mind, employers can’t afford to be complacent when it comes to email security. From scanning incoming messages for threats, checking phishing mails, to protecting archives and servers with complex encryption, there are a range of potential vulnerabilities to consider. A secure email framework is essential for protecting your own data and that of your clients and customers.
Email Security

Security software

A variety of tools and applications are required in order to build up effective email defences. These include scanners for inbound and outbound messages, pro-active detection utilities to look for malware, antivirus and phishing attempts, and encryption measures for keeping sensitive data away from prying eyes.

Many of these services can be handled in the cloud, on local machines or using a combination of both technologies, depending on the needs of the business. It’s important to find a protection solution that integrates well with the software and the systems you’ve already set up, to minimise disruption for staff. The best email security systems will be almost invisible to end users, once configured.

Staff training

It’s vital for employers that members of staff across your organization understand the basics of email security and that they take a common sense approach to avoiding potential problems. Emails with suspect attachments, from unconfirmed sources or with unverified links inside the message body, should be approached with caution. Emails asking for login details are often used to access company networks and infrastructures.

The right email security set-up can go a long way towards keeping messaging systems safe from harm, but it’s important to make sure that the human elements in a chain do not become the weak link. You can guard against this by ensuring that staff are properly trained and briefed regarding the most common email scams and threats, so that they know the danger signs to look out for.

Continually adapting

Any email security system hoping to remain effective has to evolve as quickly as the threats it’s likely to face. New dangers are developed and identified all the time, and secure email platforms need to be robust enough to cope. Cloud-based software can be updated on a continual basis, while local software installations should be patched as frequently as possible, to minimise the risk of an exploit.

The key to securing a company’s email system lies in finding a complete and flexible solution that can integrate well with existing software and servers. From stopping spam, to guarding against zero-day threats just released into the wild, the right email threat protection package will offer users a simple setup routine, as well as plenty of customization options (blacklists, whitelists and response alerts, for example) where they are required.

One thing’s for certain – if you’re serious about security, it’s imperative to make sure that your business has a secure email system in place.